In a well run purchasing department there is always a set of purchasing procedures. This is usually a formal document or manual that sets out each person’s responsibilities in the purchasing cycle as well as detailing each of the specific purchasing procedures.
There are a number of standard purchasing procedures that you will find in most purchasing departments these are:
As you can see there are a considerable number of purchasing procedures that need to be set up. Luckily a computerised purchasing system will provide a lot of them but staff still need to understand them and have a number of customised purchasing procedures to work to.
The efficient purchasing department will have the purchasing procedures written down so that all can find and work to them,