Requests for Proposal from Government Departments (Government RFPs) differ from those from commercial companies in a few ways. Government procurement is highly regulated, and therefore Government RFPs and RFPs issued by their agencies and other decentralized government departments have a standard format and structure.
How do they differ from commercial RFPS?
Government Departments usually keep a list of approved suppliers to which you can apply to be added and this list is used to invite bids. Governments in most countries are also required by law to publish or announce RFPs in a public forum while private companies can limit their bidders as they see fit.
Government RFP process
The method used by governments to buy goods and services for the state is governed by complicated regulations and is, predictably, bureaucratic. Become familiar with Government regulations in your country before submitting the bid. Some Government RFPs are now being issued in electronic form but still require a hard-copy of the bid to be hand delivered or mailed.
Government bid documents
The content of a government RFP will include:
Unfortunately, many qualified bidders choose not to respond to Government RFPs because of the long purchasing cycle and the mound of paperwork involved. The fact is that the government and its agencies control the highest value and the greatest number of projects.