So what is tender management? In today’s competitive business world, many potential projects and services are put out to tender. That is numerous potential companies are provided with the opportunity to bid for the work.
In their bids, they will describe how their company will solve a business problem, provide the service required or supply the goods requested. They will also need to provide a competitive price for this work.
The process of designing and writing these proposals or tenders, complete with the competitive pricing, is called tender management, proposal management or bid management.
As a company is competing against many other companies that may have the same or better qualities and lower prices, the art of tender management or writing a winning tender is highly skilled.
A good tender writer who really knows how to write a bid and who will make the tender stand out from the competitors is highly sought after.
The tender starts when an appropriate Invitation To Tender (ITT) has been identified. The ITT is a formal document that is published by a purchasing company in order to notify other companies that bids for a piece of work, project or service is required.
There is always a fixed deadline that the tenders must be returned by and this makes bid management very time dependent. It all adds to the stress of the entire process.
What does tender management include?
Tenders Are Not that Standardised
There are standard bid management processes available to manage these activities and one published bid methodology. There are also some computerized systems that will manage the workflow of a tender management process but bid management is nowhere as formalized as project management.
This makes experience proposal writers with a history of winning highly sought after.
A tender or bid writer manages risk very well and is always organized and able to manage staff within a very highly charged environment.
Framework Tender Agreements
Such is the popularity of tendering that framework agreement tenders are now being offered. This is where a company tenders to receive a framework agreement that then provides them with the opportunity to tender for future work with the organization.
These framework agreements are particularly popular with government tenders and large companies and are often found in information technology and staffing.
Tenders can be low level such as a cleaning service or they can be highly prized, such as a bid for a multi-million dollar new computer system but they all have the same structure and processes.
They start with the ITT request for bids and end up with a negotiated contract. A good bid manager knows how to manage the process, whilst juggling staff, information overload, searching for missing information and managing time frames.
For more information on tender management and bids click on any of the related articles below.
Tender Management Systems
What features to look for in a Tender management system ? - What it does, what are the benefits for the buyer and bidder?
The Tender Process
The Tender process in the government and the private sector. How to Ensure Success & Avoid Failure
Tenders Regulations – A Necessary Requirement
11 Tenders regulations and requirements outlined for successful tenders.
How to succeed with government tenders?
Learn how to not only price government tenders competitively, but also how to make a good profit from government tenders by including in the tender …
Global Tenders - Are Benefits Worth the Risks!?
Discover Global Tenders 5 Risks. Beware that despite benefits of global tenders you must consider whether it is worthwhile to tender.
Tender Application Made Easy
Want to make a tender application? Follow these top 5 tips to ensure success when making a tender application
Should you Bid in any Business Tender
4 Key Questions to answer before submitting a business tender. If they are positive you should submit your tender, if not save your time for other tenders
Tender Consultancy Services
What are tender consultancy services and how can they help me win more business? Discover what a consultant must do before you give your business
Tender Evaluation - 5 Criteria & 2 Tips
Set tender evaluation criteria and weightings before issuing a tender. Best practice guidelines to follow before evaluating tenders
How to tender - 5 rules to follow & 3 pitfalls to avoid
How to tender rules & pitfalls. To secure new business successfully with tenders follow 5 rules & avoid 3 pitfalls.
Where to find tender leads
How to find tender leads for government, private & non-profit? Various ways explained about how to find your leads
6 Points to Public Sector Tenders
Before Submitting Public Sector Tenders you need to - specific areas to consider when bidding for government business
How to Bid Government Contracts?
Factors to consider before you you bid government contracts. What you need to do to win government contract bids?
International Competitive Bids – Big Bids, Big Risks, Big Returns
Where to find international competitive bids and the 6 risks that accompany any international competitive bids.
No Bid Contracts – Simple And Quick But Can Be Problematic
No bid contracts – What are they, when you should use them and when you should not!?
Online tenders – The Way of Bidding in the Future?
What it takes to succeed on online tenders? Ensuring that any of your online tenders stands out from all others.
Sample Construction Bid – Complexity Made Simple
Sample construction bid explained. A sample construction bid is used by a building company or developer to give …. in order to establish ….