Two RFP examples one for goods and one for services
Here are two RFP examples. There is a general approach to be followed in preparing a Request for Proposal (RFP) but the actual content and level of detail will differ depending on the items or service required.
Highly complex I.T systems and communications projects providing services to multiple locations will require a very structured and detailed scope of work and technical specifications. A simple sourcing project for a service such as cleaning or catering or for goods such as office furniture or printing may need less technical data but more location and scheduling information.
Here are two RFP examples:
RFP example GOODS |
RFP example SERVICES |
| Cover page | Cover page |
| Purpose statement We intend to purchase xxx number of this type of widgets per annum for 3 years for the assembly and production of car engines |
Purpose statement We intend to source an HR service to provide our 1000 staff with wellness and health services to include …. |
| Company Information Dimensions including factory locations, size of each operation As for services |
Company Information Dimensions including no and demographics of staff, gender, medical profile As for goods |
| Timeline Submit intention to bid Attend the briefing Submit price offer by Hold price for xxx days Decision within 60 days |
Timeline Submit intention to bid Submit service questions by Decision in 120 days Start service in Jan 2011 |
| Scope of Work and Standards Refer technical specifications Quality control, returns and faults Acceptance criteria 0.01 % failures |
Scope of Work and Standards Must include these services …..but exclude …… Behavioral performance measures Reduce absenteeism |
| Deliverables Production plan Packaging specifications Stockholding Minimum quantities Deliver to Monthly delivery report |
Deliverables Wellness Strategy Feasibility Report Roll out plan by location Individual clinical reports Month review meeting |
| Contract Terms and Conditions On time delivery and quality incentives Penalties Payment on invoice Price escalation mechanism Labor rate escalation Breach of contract rules Cancellation of contract due to failure of product |
Contract Terms and Conditions Fixed price per staff member Payment on statement Option to renew Confidentiality of contract Continuous improvement in reducing time per service Cancellation of contract due to non-performance |
| Evaluation and Award Process Price criteria 40% Quality 40% Other not stated We will not negotiate – give best price Award to be made and announced publicly Can use us as a trade reference |
Evaluation and Award Process Staff qualifications and experience are more important than price Negotiations on rates for shortlisted suppliers Must sign a non disclosure agreement about the contract |
| Appendices List of accredited bodies to certify the supplier Detailed list of approved components Packaging instructions and materials to use |
Appendices Matrix table of staff by gender/qualification/experience and location List of acceptable qualification of service providers Medical aid rules |
These RFP examples are for illustration purposes and are not comprehensive. There are many sources of RFP examples available on the Internet for specific uses.
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These RFP examples are for illustration purposes and are not comprehensive. There are many sources of RFP examples available on the Internet for specific uses.
Return from RFP examples to Choosing RFI, RFP, or RFQ
Return from RFP examples to Purchasing Procurement Center Homepage